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Sports Federation Committee Toolkit

Introduction

If you are a committee member of a Sports Federation Club see below more information and useful documents that will help you run your club. If you have any questions then please contact the student sports office on This email address is being protected from spambots. You need JavaScript enabled to view it. or call 01273 642871.

Sports Federation Constitution

The constitution outlines how the Sports Federation operates along with the requirements it places on registered clubs at the University of Brighton. Please see the constitution on areas such as:

Club requirements, Sports Federation Committee structure and make up, disciplinary process.

You can download the constitution here.

 

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Sport Brighton

Sport Brighton was set up in 2006 and is the collaboration of sports services previously separately run by the Students’ Union and the University. Sport Brighton now encompasses the full range of sports services at the University of Brighton. These range from your student clubs to facilities to scholarships. Sport Brighton is truly student focused and has active input and decision making from your student representatives. You can impact on the direction and priorities of Sport Brighton.

Sport Brighton

Sports Federation Cards FAQs

Bookings

Volunteering Opportunities & Rewards

Bookings Policy

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BUCS

BUCS in the governing body for university sport, over 100,000 students regularly compete in BUCS competitions, leagues and events with 4800 teams and over 100 team and individual championships events every year. All the info about BUCS is on their website. Register to get weekly updates and info on your specific sport. Make sure you are familiar with the rules and regulations, but if you are unsure ask Beth (there is a cheat sheet in this tool kit)!

BUCS Overview

Regulations Quick Guide

Weekly Checklist

Match Fees

BUCS FAQs

Blank Team Sheet/Playing Under Protest Form

BUCS Individual Entry General Funding Criteria

Policies & Codes:

Kit Policy

Travel Code

Walkover Policy

Litter Policy

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Best Practice

In this section, examples from Sport Brighton and fellow clubs of best practice from filling in bids and awards nominations to changing commitment levels and collecting match fees!

 

Nominating for an Award: Best Practice

Nominaton Example 1: Sports Personality of the Year

Nomination Example 2: Volunteer of the Year

Applying for Funding: Best Practice

Funding Bid Example

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Club Administration

In this section, please find hints and tips on how club's should be structured, how to maintain them and how to elect committees! This could be by starting up a new club entirely or setting up a recreational Parklife offer. Student Clubs have the power to take their club wherever they want to whether that be performance, participation or community based. Sport Brighton are always happy to help and advise on whatever projects you are starting or maintaining. See the development section of the Toolkit for ways to make your club grow.

 

Committee Structure

Elections

Handover

New Club

Nominating for an Award: Best Practice

Nominaton Example 1: Sports Personality of the Year

Nomination Example 2: Volunteer of the Year

 

Forms:

Code of Practice

 

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Club Development

A development plan is essentially a business plan for your club. It identifies your club's vision for the future, its aims and the ways in which the club hopes to achieve them. It is a short, working document that should be easy to read and therefore should be kept clear and simple. It doesn't have to be complicated but at the end of each year (as part of your handover) it is always good to reflect on the positives, negatives and 'could have dones' of the season and then think about what you want to do differently next year. Sport Brighton are always happy to help with this!

 

Starting a Parklife session

Set Up your own Parklife Event

Budget Builder

Development Planning - How To

Development Plan Template

Development Plan Example

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Leadership Conference Resources

Guidance and details of how things work are included in our Club Committee Handbook. Download this document by clicking below:

 

Handbook Thumbnail

 

 

 

 

 

 

 

 

 

 

 

At the start of the year Sport Brighton runs the Sports Federation Leadership Conference. This includes a vast range of information on running your club.

  

Equality and Diversity Presentation 2018

 

 

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Contacts

Please find below a list of useful contacts and links during your time on Committe.

Contacts

Sport Brighton Website

Parklife Website

SU Website

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Event Planning

 Increasingly, clubs are planning events to fundraise (for themselves or charity), attract sponsors or to give their members playing and competing opportunities without needing to travel. This section of the Tool Kit will explan how to plan an event and give you a template event plan to fill in. If you fill in the plan from beginning to end it should walk you through from inital idea to fully fledged event!

Event Plan: How To

Event Plan Template

Example Event Plan

University Public Liability Insurance

 

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Finance

Finance encompasses a variety of student club activity including banking, bidding for funding and sponsorship. The below links will explain and guide you through these processes. Please don’t hesitate to contact Sport Brighton should you have any questions or issues, we are here to help!

 

Club Accounts

Finance Rules

Budget Builder

Funding

Sponsorship

Inter-Site Travel Policy

Applying for Funding: Best Practice

Funding Bid Example

 

Forms

Club Claim Form

Claim Form

 

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Health & Safety

 

Health and Safety guidelines and risk assessments may seem like the boring part of running a Club, but they are an essential consideration, whether you are running a training session, playing a game or doing an extra activity. Whatever kind of activity you’re running it’s better to be prepared and expect the unexpected particularly when it involves outdoor activities, expensive equipment, or alcohol!

 

Health & Safety Overview

Risk Assessment

Risk Assesment 'How To'

Trip Policy

First Aid

 

Forms:

Blank Risk Assessment

Trip Form

First Aid Request

Accident/Incident Form

 

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Promotion

To engage with as many University of Brighton students as possible you should promote your Club using the range of promotional channels available to you! See below for guidance on how to do this.

 

Promoting your Club

Freshers Fair

Social Media

SU Website Pages

Editable Promotion Flyer

Sports Federation MarComms Form

 

Sports Federation Social Media Policy

 

 

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